ICT acceptable use and electronic communication (students) - draft

Policy

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1.   Introduction

Christ Church Grammar School (the School) is committed to providing its students and staff with the latest Information Communication and Technology (ICT) hardware, infrastructure and online services in order to effectively support and enhance the teaching and learning process within the School.  The School believes that the resources are tools for life-long learning and that they can be effectively employed to:

  • seek and expand knowledge,
  • engage, create and collaborate,
  • collect and analyse, and
  • share and publish information

This document is to be read in conjunction with the Student Code of Conduct.

2.   Purpose

The purpose of this document is to inform students on the School’s expectation on the safe use of ICT within an educational context, to maximise educational outcomes and to ensure the safety of its staff, students and community members.

3.   Scope

This policy applies to all Christ Church Grammar School students, including but not limited to: day students, residential students, exchange students and any other students who have access to the Christ Church Grammar School ICT.

4.   Roles and responsibilities

Director of ICT ensures that the School’s ICT resources are used in a responsible, ethical and legal manner and is responsible for monitoring compliance with this policy and the relevant legislations and regulations.

Parents  have full authority over the School device while it is at home and govern the use of the device at home. Parents are responsible for monitoring that their child is using the device responsibly at home.

Tutors are responsible for ensuring their tutorial students have read and understood this policy.

Teachers are responsible for ensuring students comply with this policy and to report any breaches of this policy to the respective Head of House.

Students are responsible for:

  • applying the principles outlined in this policy;
  • their own conduct which upholds the ethos and reputation of the School;
  • acting ethically and responsibly;
  • reminding their peers of the individual responsibilities when using their device, and
  • reporting to their classroom teacher, tutor, Head of House or the ICT Helpdesk if they receive any inappropriate material or images by email or objectively observe behaviour that is not permitted by the policy.

If a student is unsure about a particular activity and its acceptability, the students should consult their classroom teacher, tutor, Head of House or the IT Helpdesk.

If these conditions are breached under this Policy, students risk having disciplinary or legal action taken against them, or their Parent/Guardian.

5.   Definition

Electronic data includes all information created on or transmitted to or from computer software which is used with electronically controlled equipment. This also includes electronic communication sent to or received by students, both internally and externally, and data stored on School devices.

ICT asset includes but is not limited to laptops, iPads and their accessories.

Information and Communication Technology’ (ICT) means all computer hardware, software, systems and technology (including the Internet and email) and telecommunications devices in facilities that may be used or accessed from the School campus or connected to the School’s communication network.  This includes all parent-funded and personal devices whilst in use on the School campus or under supervision of Christ Church Grammar School staff (including sporting events, excursions, camps and overseas trips).

Students includes all students who attend Christ Church Grammar School but not limited to: day students, boarding students, exchange students, MLC ‘Crossing the fence’ students and any other students who have access to the Christ Church Grammar School ICT.

6.   Policy statements

Students are deemed to have understood and accepted this ICT Acceptable Use and Electronic Communication Policy when they accept a School provided device/asset or when using the ICT infrastructure.

Students to follow all teacher directions on the use of the device, including when to use the device.  The devices are owned by Christ Church Grammar School and the School explicitly gives parents or guardians full authority over the device when it is at home.

School owned devices

  • The ICT asset remains the property of the School at all times, and must be returned on demand at any time determined by the School or immediately when the student ceases to be a student of the School.
  • The ICT asset is returnable on demand at any time for inspection or for any other reason determined by the School.
  • The responsibility of the device rests with the student to whom the device has been assigned to. Students must not leave their allocated devices unattended at any time or leave it in such a place that it is likely to be easily stolen or damaged.
  • Students must not willful breach the vendor’s warranty through unauthorised repairs or hacking (e.g. Jailbreaking) the operating system, software or applications.
  • Every care and attention must be given to the ICT asset during the period of assignment. Students must carry, transport or use the device with the school provided protective cover and not commit any form of physical or digital vandalism to the device or its protective cover (including stickers, drawing, marking, scratching or ripping).
  • Loss, malfunction or damage to the ICT asset must be immediately reported to the student’s teacher, tutor, Head of House or ICT Helpdesk. Parents/guardians will be required to cover the cost of repairing/replacing the device in accordance with the School’s Student Device Program webpage available on the school website under CCGS World>Quick Links>CCGS Student Device Program. In the event a third party is involved in an incident of damage, the matter will be referred to the student’s tutor to resolve. Should no third party be identified, the responsibility is placed on the student to whom the device has been assigned to.
  • In the event of theft or deliberate damage while not at school, the student must report the incident to the police and then to the ICT Helpdesk as soon as practical.

Student owned mobile phones and other electronic devices

  • If personal mobile phones and/or other electronic devices are brought to school, the safe storage of the device/s are the sole responsibility of the owner. The School does not accept any responsibility for theft, loss, or damage.
  • Mobile phones must be kept in lockers and NOT on their person between 8.25am and 3.05pm.

Should a staff member ask for the student’s phone during the school day, due to its improper use, the student shall respectfully hand the phone or device to the staff member. The phone will be passed to the respective Head of House (Senior School) or classroom teachers (Preparatory School) who will have the responsibility for negotiating its return.

Use of device

  • The use of the internet is for school related activities only and must be used responsibly.
  • Students are required to have the device fully charged and present at school at the beginning of every school day (with exception of sports events).
  • Students are required to actively check their school email for communications from the School and their teachers.
  • Students are prohibited from using their device during recess. During lunch, Senior School students may use their devices in the library and ICT Centre while Preparatory School students will be guided by their teachers.
  • During the school day, no ear buds should be seen outside of specialist rooms where teachers are allowing them to be worn. At the discretion of individual teachers, as part of the learning environment, playing of music and videos may be appropriate from iPads and Surface devices. This also applies to Senior School private study classes.

Content

The School’s ICT must never be used for the following purposes:

  • be party to or participate in abuse, bullying, vilifying, defaming, harassing or discriminating (by virtue of sex, race, religion, national original or other) which may be considered harmful either physically or emotionally to others.
  • use profanity, obscenity or other language that may be offensive to another student, member of staff or member of the community.
  • access, transmit or distribute obscene, pornographic content, networks or websites.
  • distribute an intimate image without the consent of the person in the image.
  • injure the reputation of the School or in a manner that may cause embarrassment to the School.
  • be party to or participate in hacking, spamming, phishing scams, denial of service attacks and acts of fraud.
  • copy, download and/or share commercial software or other media (eg music, videos or apps) in violation of federal copyright laws.
  • plagiarise and/or breach copyright laws, including software copyright and re-engineering software.
  • perform any other unlawful or inappropriate act, including but not limited to hacking, spamming, illegal content possession etc.
  • committing any form of physical or digital vandalism.
  • gaming on their device between the hours of 8:30am and 3:05pm unless otherwise directed by a teacher.
  • transmit any material in violation of any local, state, or federal laws.

Students must only download appropriately rated applications, videos and music to their school device.

Personal use

Students must not use the ICT for:

  • commercial trade, conducting private business matters or for personal gain.
  • all forms of gambling.
  • playing games or engaging in any off-task access between 8.30am and 3.05pm each school day.

Privacy

Students will NOT:

  • access another student’s account or device without their consent.
  • access any staff member’s account without their consent.
  • take, transmit or distribute still or recorded images of any staff member or student without their prior explicit consent. Students are required to inform the teacher or others when using the camera and audio recording functions and are reminded that they must not publish photographs to any online network.

Security

Students will NOT:

  • knowingly create and/or introduce electronic viruses or malware that can effect any system or network.
  • bypass the network security and filtering at the school via portable wireless devices (including smartphones), hotspots, proxies or tunneling.
  • remove the school network connection software, policies, certificates or antivirus software tools from any school provided devices.
  • share their passwords with any other student and are responsible for protecting their passwords and passcodes.
  • download and install any software that has not been approved by the School.

ICT facilities (Labs)

To use the ICT facilities (labs), students must ensure a supervising teacher is present.

Apart from scheduled classes, students may access the ICT facilities during the following times:

  • during morning recess (except for Wednesdays), unless otherwise advised by ICT,
  • during lunchtime, unless otherwise advised by ICT staff, and
  • after school.

Food and drinks are NOT allowed in the ICT facilities unless permission has been obtained from the supervising teacher.

Printing

Student should conserve paper and only print required documents and the exact number of copies required.

Students can only copy and print in black and white. Colour copying and printing must be performed or released by a staff member.

Residential students

Residential students are also subject to the ICT policies determined by the Residential Community staff.

Residential students in Years 7 and 8 are not permitted to bring personal laptops or other electronic devices.

Residential students in Years 9 to 12 may bring personal laptops into the residential precinct. Students using personal devices within the Residential precinct are required to install the School’s internet filtering certificate. Any residential student who attempts to bypass the network security systems, web filtering system and / or firewall will have his network access terminated for a period of one term.

7.   Review

This policy will be reviewed every year and following significant incidents if they occur.

8.    Related policies

9.   Relevant legislation and regulations

Students are advised that the inappropriate use of electronic information can be a violation of local, state and federal laws.  Please make yourself aware of the attached statutes that are applicable to your use of the Schools ICT facilities.

  • Censorship Act 1996 (WA)

Students must not use a computer service to transmit, obtain or request an article knowing that it contains objectionable and restricted material.  It is an offence to posses or copy indecent or obscene articles or child pornography.  Students should be aware for their own protections that people who deal with such material commit an offence.

Reference: https://www.legislation.wa.gov.au/legislation/statutes.nsf/law_s50012.html 

  • Copyright Act 1968 (Cth)

Students may copy or otherwise deal with copyright material for the purpose of study or education.  However, generally only the author of original material has the right to reproduce, copy, publish, perform, communicate to the public and make an adaptation of the copyright material.

Reference: http://www.comlaw.gov.au/Details/C2012C00835

  • Criminal Law Amendment (Intimate Images) Act 2019

The new laws have made it a crime to distribute an intimate image without the consent of the person in the image.  A person under 16 CANNOT consent to the distribution of an intimate image. An ‘intimate image’ can include:

–  an image of the person naked, partially naked, or in their underwear

–  an image of a person engaged in a private act, such as using the toilet, showering or bathing.

It can be still or moving (such as photo or a video) and also includes edited images – for example, where someone’s face is superimposed or photo-shopped onto another person’s body.

In essence, it is against the law to take, keep, send or ask for an intimate image of a person under 18 (including yourself).

Reference: https://department.justice.wa.gov.au/I/intimate-images-law.aspx

  • Criminal Code (WA)

Students should be aware that it is illegal to show offensive material to children under 16, and that if someone does show them offensive material that person is committing an offence.  Racist harassment and incitement to racial hatred are also criminal offences.

Reference: https://www.legislation.wa.gov.au/legislation/statutes.nsf/main_mrtitle_218_homepage.html

  • Cybercrime Act 2001 (Cth)

Unauthorised access to or modification of data held in a computer and unauthorised impairment of electronic communication eg ‘hacking’ or infecting computer systems with a virus, are illegal

Reference: http://www.comlaw.gov.au/Series/C2004A00937

  • Privacy Act 1988 (Cth)

Students should respect that the personal information of others is private.  This Act covers the collection, use and disclosure, quality and security of personal information.

Reference: http://www.comlaw.gov.au/Series/C2004A03712

  • Equal Opportunity Act 1984 (WA)

The objectives of the Act are to:

a) to eliminate, so far as is possible, discrimination against persons on the grounds of sex, marital status, pregnancy, family responsibility or family status, race, religious or political conviction, impairment, age or, in certain cases,gender history in the areas of work, accommodation, education, the provision of goods, facilities and services, and the activities of clubs; and

b) to eliminate, so far as is possible, sexual harassment and racial harassment in the workplace, and in educational institutions and sexual harassment and racial harassment related to accommodation: and

c) to promote recognition and acceptance within the community of the equality of men and women; and

d) to promote recognition and acceptance with the community of the equality of persons of all races, regardless of their religious or political convictions, their impairments or ages.

Reference: http://www.eoc.wa.gov.au/about-us/equal-opportunity-act-1984